Selectmen’s Meeting Minutes
March 11, 2008
Present: James Armstrong, James Egan and Christopher Colclough. Also present Town Administrator Michael Finglas and Executive Assistant Meredith Marini
7:34 p.m. Chairman Egan called the meeting to order, lead the Pledge Allegiance and read the announcements and upcoming meeting schedule.
Item I Town Administrator’s Report – Mr. Finglas reported that he signed the following warrants for period ending March 6th Payroll Warrant #36 in the amount of $138,038.49; Expense Warrant 36 - $28,052.75; Expense 36A - $17,451.26 and Expense 36B - $215,722.18.
Mr. Finglas informed the Board that a voted was in order to join the Plymouth County Group Health Plan and that representatives from the Town must be appointed.
MOTION by Armstrong, second by Colclough to appoint Mr. Finglas as the Town’s representative and Treasurer/Collector, Jeanne Sullivan as the alternate to the Plymouth County Health Group. Voted 3 – 0.
MOTION by Armstrong, second by Colclough to signify its decision to join the Plymouth County Health Group by this Board’s execution of the Plymouth County Health Group Agreement for Joint Negotiation and Purchase of Medical Health, Dental and Life coverages. Voted 3 – 0.
Mr. Finglas informed the Board that the Whitman Hanson Track Team will be conducting a bottle drive on Saturday, April 5, 2008 from 9:00 a.m. 12:30 p.m. All the participants will be wearing identifying Whitman Hanson Track gear.
The Board was informed of the Plymouth County Development Annual Transportation Breakfast scheduled for Friday, March 14, 2008 from 7:45 a.m. to 10:00 a.m. at the Plymouth Radisson.
Town Clerk, Sandra Harris has requested that the Board set the polling hours for the May 17, 2008 Annual Town Elections from 10:00 a.m. to 6:00 p.m.
MOTION by Armstrong, second by Colclough to set the polling hours for the Annual May Elections from 10:00 a.m. to 6:00 p.m. Voted 3 – 0
Mr. Finglas reported that Green Hanson has requested permission to expend its request for Earth Day April 20th from12:00 – 9:30 p.m. with rain date April 27th
MOTION by Armstrong, second by Colclough to approve the expended hours for Earth Day from 6:00 p.m. to 9:30 p.m. and approve the rain date of April 27th. Voted 3 – 0
Mr. Finglas informed that Board that the Fire Chief has requested the replacement of the radiator for the ladder truck. The Chief has received three quotes from $10,000 to $20,000. Mr. Finglas declared the replacement an emergency and should be repaired immediately. Due to the fact the replacement is over $10,000 a vote of the Board of Selectmen, Finance Committee and Capital Improvement is necessary.
MOTION by Armstrong, second by Colclough to approve the emergency request for the repair of the radiator in the ladder truck. Voted 3 – 0
Item II Close Annual Warrant & Open Special - Review Articles
MOTION by Colclough, second by Armstrong to close the Annual Town Meeting Warrant. Voted 3 – 0.
MOTION by Armstrong, second by Colclough to open the May Special Town Meeting Warrant with a closing date of March 31, 2008. Voted 3 – 0
Mrs. Marini provided the Board with copies of the proposed articles. By consensus the Board agreed to review the articles at the next meeting on March 25th.
The Board briefly discussed the need for asset management. Mr. Finglas explained the he and Chairman Egan have discussed the matter at length. Both agreed a position is needed but due to financial constraints it has not been implemented.
Item III Discussion of relationship between TA & Board of Selectmen ~ Sections 1, 2 & 4 of the Town Administrator Special Act
The Board reviewed Sections 1, 2, 4 and 5 of the Special Act with little discussion.
Item IV Policy Review:
Policy 1 – 1 Complaints – Complaint Policy – The Board agreed that complaints need to be responded to in a time manner. The Board questioned how complaints about the Town Administrator would be handled. Mrs. Marini pointed they would be address under Policy 5 – 9 Allegations of Misconduct by Department Heads.
Policy 5 – 9 Allegation of Misconduct - Mr. Colclough suggested that a new item 1 be inserted regarding allegations relative to the Town Administrator
Policy 5 – 6 Personnel – Internet Access – Mr. Colclough indicated he had researched the issued and provided the Board with recommendations. The matter was tabled until March 25th so that the Board could revise the material.
Policy 5 – 10 Personnel – Progress Discipline – The Board discussed the policy. Mrs. Marini pointed out that union personnel are specifically exempt from the Wage & Personnel By-laws.
Item V Approve Minutes - Reg. Session – February 12, 2008 and Reg. Session – February 26, 2008
MOTION by Armstrong, second by Colclough to approve the regular session minutes of February 12, 2008. Voted 3 – 0.
MOTION by Armstrong, second by Colclough to approve the regular session minutes of February 26, 2008. Voted 3 – 0
Item V I Re-Appointments -
Bernard Delory – Animal Control – One year Term – Term to Expire 3/31/09
Mary Puleio – Board of Registrars – Three year term – Term to Expire 3/31/11
MOTION by Colclough, second by Armstrong to reappoint Bernard Delory as Animal Control Officer, term to expire March 31, 2009. Voted 3 – 0.
MOTION by Armstrong, second by Colclough to reappoint Mary Puleio to the Board of Registrars, term to expire March 31, 2011. Voted 3 – 0.
Item VII Appointment - Parks & Fields Commission. Steven Lyons of 196 Beechwood Road has submitted an application for appointment to fill a vacancy on the Parks & Field Commission. Term to Expire 6/30/09
MOTION by Armstrong, second by Colclough to appoint Steven Lyons of 196 Beechwood Road to the Parks & Fields Commission. Term to expire June 30, 2009. Voted 3 – 0.
Reorganize the Board – Due to the resignation of Mr. McSweeney as vice-chairman the Board reorganize.
MOTION by Armstrong, second by Colclough to elect Christopher Colclough as Vice-Chairman. Voted 3 – 0
MOTION by Colclough, second by Armstrong to elect James Armstrong as Clerk. Voted 3 – 0
Item VIII Licenses – One Day Liquor – Camp Kiwanee
Requests for One Day Liquor licenses have been received from Edward Lee of Whitman for Thursday, March 20, 2008 from 6 p.m. to 9 p.m. for a Staff Meeting and WHK Hockey Beatrice Lane, Hanson for Saturday, April 26, 2008 from 7 p.m. – 12:00 a.m. for their Annual party.
MOTION by Armstrong, second by Colclough to approve the one day liquor licenses as requested. Voted 3 – 0.
Item IX Set Meeting Dates April, May & June
Mrs. Marini suggested meeting dates of April 8, 15 and 29; May 5, 6, 13 and 20; June 3 & 17. By consensus the Board agreed to set the meeting dates as recommended.
Item X Committee Reports – Maquan Feasibility Comm. – Mr. Armstrong reported that the committee is finalizing its report. Energy – Mr. Armstrong reported he will be making a Energy Conservation presentation. The town has shown a reduction in energy use by 15% and consumption of gas by 10%. Mr. Armstrong commended Recreation for shutting off the walk-in-refrigerator at Camp Kiwanee during the week to save energy.
Item XI Executive Session – Chairman Egan announced that the Board would be going into Executive Session under Item 3 negotiations regarding collective bargaining.
MOTION by Colclough, second by Armstrong to go into Executive Session under Item #3 negotiations. Roll Call – Colclough aye, Egan aye and Armstrong aye. Voted 3 – 0.
8:30 p.m. Brief Recess
8:48 p.m. Returned to Open Session
MOTION by Colclough, second by Armstrong to adjourn. Voted 3 – 0
8:48 p.m. Meeting Adjourned.
Respectfully submitted,
Meredith Marini
Approved and Voted 3 - 0
April 8, 2008
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